The Sedona Fire District Governing Board by a 3-2 vote Wednesday, May 10, approved looking into reducing overtime by 25 percent for the 2010-11 fiscal year.

Board member Bert Berkshire brought this item up two weeks ago and it failed by a 3-2 vote, but it passed Wednesday after board member Charles Christensen changed his vote.

Resident Carolyn Fisher said she had concerns with the board looking into the overtime issue.

sedonafire“I think we are approaching the issue of micromanaging,” Fisher said, mentioning this item should be left up to Fire Chief Nazih Hazime.

Fisher said overtime in the private sector is different from this type of work and pay in the public arena.

Berkshire said all he is proposing is a goal for the fire district to attempt to reach.

“I did not want to put a hard and fast percentage on it,” he said. “I hope this not looked as micromanagement.”

Christensen said the overtime issue has been a contentious one for quite some time and disagreed with Fisher with it being micromanaging.

“This is setting policy that the board carries out,” he said, adding it is their job to look at areas like overtime.

Christensen said overtime pay for supervisory employees, especially battalion chiefs is wrong and needs to stop.

Hazime said the district takes overtime very seriously and has already reduced it by 15 to 16 percent.

He said it had not reached 25 percent, but was a goal it wanted to reach.

Board member Don Harr said the news was encouraging and told Hazime the district was two-third of the way toward 25 percent.

Christensen said he thinks there need to be some guidelines to decide who is eligible for overtime.

Board member Liza Vernet agreed with Fisher on how overtime in the public and private sector cannot be compared.

She also said she does not think the district needs a mandate.

“I think it’s being handled,” she said.

Hazime said, while it is true the fire district is a different type of organization than most companies, he realizes it is accountable.

Christensen wanted to know why battalion chiefs were receiving so much overtime when they should not get any extra pay.

Business Director Karen Daines said battalion chiefs are part of the staffing and the position needs to be covered.

“We can’t expect them to work additional hours and not be compensated,” she said.

Christensen said supervisors should be exempt from receiving overtime and added when taking a management position, it means the individual will take on more work.

Graves said he wants the chief to continue with what he is doing since overtime has already been decreased.

Berkshire said he has never known an organization that wishes not to have a clear goal.

When Hazime was asked if the district could decrease overtime another 10 percent to reach the 25 percent, he said it would depend on disasters and injuries.

A lot of energy is just sitting up in the sky every day, ready to power just about anything on earth.

Well, Sedona Red Rock High School is going to take advantage of the sun’s energy by creating a solar panel farm to power nearly half of what the school uses. The school will install enough panels this spring to supply more than 800,000 watts of power. They will be at two locations, the largest on the west end of the campus at State Route 89A and Upper Red Rock Loop Road.

solarfarm“The system will provide between one-third and one-half of what the school uses, depending on the amount of sun we get and the school’s energy use,” the school’s representative for the project, Dave Young, said. “That’s a significant amount.”

The remainder of the power needed will come from APS, as it does now but the bill will less.

Young said the system will bring a big benefit to the school beyond the power it supplies. The cost of utilities is part of the maintenance and operations budget, which also provides teacher salaries and school supplies. So any amount of reduction can make a significant impact on the budget, he said.

The solar system will be completely paid for by money from the $73.5 million bond Sedona voters approved in 2007. It is the same fund that is paying for all of the renovations on the campus. The total cost for the project is a little more than $5 million, but APS is offering an incentive of $1.8 million.

“So our net cost is around $3.5 million, and we will own the system outright,” Young said. “There’ve been a lot of projects done, including making the buildings more energy efficient, and the panels are the next step in that process.”

About 1,000 panels will be placed on the south side of the campus behind the classroom buildings. The energy produced will power the needs of the new performing arts building. The panels will also provide the opportunity for science classes to study solar energy and how the system is working, according to Young.

“We’re also going for LEED Gold Status on the performing arts building. We get points for having on-site renewable energy. The more points you get, the higher the certification,” Young said. LEED stands for Leadership in Energy and Environmental Design. It is connected with the U.S. Green Building Council.

What the gold status means to the school is that it will be recognized as being built to environment and design standards to perform at optimal efficiency, and the school receives a plaque from the USGBC to that effect.

“It will give the building a good reputation in the performing arts industry, and will attract more people to the venue,” Young said.

With the system, the school cannot produce more energy than it can use, and must work with APS. With the number of panels producing 826Kw, Young said they are at the maximum.

Construction is expected to begin the end of May. The plans will be sent to APS and the city of Sedona the end of March. The panels are guaranteed for 20 years, but Young said they will probably last longer.

The total project will be comprised of 3,500 ground-mounted, non-tracking photovoltaic solar panels, grid tied in coordination with APS. Kenney Construction Services Inc. expects to complete the project by winter this year.

“This is the second solar project for the Sedona-Oak Creek Unified School District. The first was at Big Park Community School, and the third will be at the district office,” Young said. “If it’s possible, we may have a fourth. We’d like to do some work at the West Sedona pool.”

For more information, call 204-6830 or e-mail This email address is being protected from spambots. You need JavaScript enabled to view it..

One Sedona Fire District Governing Board member wants the district to look at cost-cutting measures as it continues to prepare its budget for fiscal year 2010-2011.

charles_christensenBoard member Charles Christensen made an independent proposal to look at strategies for reducing expenditures at the district.

He wants the proposals to be included in the upcoming budget, and added he stands by his proposals compiled with the help of past and present fire district employees, accountants, attorneys, concerned citizens of the district and his experience as a board member.

At the Feb. 23 SFD budget workshop, Christensen voted against looking into reducing overtime in the district by 25 percent.

He said his no vote was made because he does not think there should be a cap. He said if given a set amount, the percentage would never be exceeded.

In his proposal, he is asking for overtime in the district to be eliminated, not reduced, pointing out $1.3 million in overtime was paid last year.

Calls to the fire district seeking comment on the proposal were not returned.

Christensen said salaried personnel should be exempt from receiving overtime, which is not what is currently practiced.

He also wondered why battalion chiefs are paid so highly, which he thinks may be overtime abuse. The three battalion chiefs in 2009 made between $135,000 and $157,000.

He said some employees are receiving an additional 30 percent above annual based salaries for overtime.

Two employees with the highest overtime earnings are battalion chiefs with one of them making more than $30,000 and the other one having a little more than $29,000 added on to his salary. One fire captain made an additional $36,000 in overtime pay in 2009.

Some reasons for overtime in the district, Christensen said, includes poor work assignment/scheduling, approval of too many simultaneous days off for personnel, supervisory issues, shift trades and poor scheduling for training and meetings.

Christensen said it definitely is a failure to supervise correctly.

“Not only must the battalion chief or captain ensure that staffing is sufficient to meet the mission, it must also be determined whether it is being done without overtime being accrued,” Christensen wrote in his study.

He said vacations and trade shifts must be carefully monitored to ensure overtime is not included.

Christensen said past history proves this can be accomplished because the district provided the same service for years, but overtime the last few years increased dramatically.

Christensen said he cannot speak for other board members, but mentioned if the concerns in his study are not addressed, he will oppose the 2010-2011 budget when voting.

“I will not sign off on the budget without these [recommendations],” he said.

A concerned resident foresees cuts coming to the Sedona Fire District since property taxes in the district have gone down dramatically.

Business Director Karen Daines said a few months ago she expected the assessed valuations of properties to decrease and was waiting on February numbers, which came in 30 percent lower than last year, SFD Board member Charles Christensen said.

The 30 percent decrease in assessed values will not affect the current budget cycle, but will impact the Sedona Fire District in 2011.

Sedona_FireResident Dick Fishel told the SFD Governing Board the 2011 assessed valuations, which residents recently received, are like a double-edged sword.

On one hand, Fishel said, he likes paying lower property taxes, but he realizes how much this could hurt the fire district since most of its funding comes from property taxes.

He said the 30 percent reduction in property taxes in 2011 means some unwelcome cuts no one will like must be implemented.

Fishel urged the board to look at cuts not impacting personnel or services residents currently receive.

Quick fixes of laying off people would likely result in losing them to other agencies, meaning SFD would not be able to hire them back in better times, he said.

Fishel added smart and successful companies understand the impact of layoffs, and they should only be used as a last resort.

Attempts to reach Daines were unsuccessful. She told other district employees she was too busy to comment.

According to a statement released by SFD, the 2011-2012 fiscal year budget and decreased property valuations are not items SFD is concerned with right now, and it is premature to talk about future impacts.

Property taxes also decreased for the current budget cycle the board is working on, though they did not compare to the 30 percent of 2010.

Daines earlier said there will be a reduction of 7.8 percent in the 2010-2011 fiscal year budget from the current 2009-2010 fiscal year. However, those figures did not take into account the recent salary freezes the board made to save $145,000.

The operations portion of the 2010-2011 budget is $12.86 million with another $51,000 being budgeted for capital projects.

The overall tentative budget Daines presented to the governing board is $13.99 million, but she added $600,000 of this figure is for contingency items in case an unexpected exspense occurs.

She told the board the intent is to stay extremely close to line item amounts, and when asked by the board how she created the budget, she said past years were indicators.

“We know what the costs are going to be,” she said. “We don’t know exactly what will happen.”

The next fire district budget workshop will be Wednesday, March 10, at 3 p.m. at Station No. 1 in West Sedona.


Michael Maresh can be reached at 282-7795, ext. 125, or e-mail This email address is being protected from spambots. You need JavaScript enabled to view it.

The Sedona City Council is looking into ways to either collect its own sales tax or hire a third party to complete the task.

On Tuesday, Feb. 23, council heard a presentation from Tom Belshe, deputy director of the League of Arizona Cities and Towns, and Rob Heimbuch, of Revenue Discovery Systems.

Heimbuch said RDS does third-party collections for Bullhead City and a few states.

Belshe said the huge benefit is the city would get its sales tax funds back much sooner. Currently, it takes about eight weeks for the Arizona Department of Revenue to return the funds to Sedona.

Heimbuch said with his firm, the funds would be returned to the city within 24 hours of posting.

Belshe said the firm has an extremely good reputation.

“That is obviously a very local decision that has to be made very carefully,” Belshe said.

Heimbuch said his firm has 70 well-trained, experienced auditors on staff who know what they are doing.

He said there is no reason the city should have to wait to get its money back.

“You are not going to get your money when you deserve it,” he said, noting one added benefit is the firm will know who is and who is not paying sales taxes.

Heimbuch said the firm would call the business and ask if there is any type of an issue.

“We will work with the taxpayer, and get them where they need to be,” he said.

He said the software they provide is not a simple one to master, but Heimbuch said employees from his company would do the work.

He said it makes little sense to not give the city back its money in a timely fashion.

“This is the money you need to make decisions,” Heimbuch said. “We are trying to level the playing field.”

The program and service, however, is far from free.

If Sedona hired RDS, it would be a five-year contract, and the company would charge 1.2 percent of all sales tax it recovers the first year and 1.3 percent in years two to five.

jodie_filardoHowever, there is a bill in the Arizona House of Representatives that would not allow self collecting of sales tax.

House Bill 2512 is in the rules committee and has not yet been scheduled to be heard.

Belshe said the hope is for the bill to move forward so amendments can be added to it.

Jodie Filardo, economic planner for the city, said the city is going out for request for proposals for a sales tax auditor, and Heimbuch said his firm may send in a proposal.

Council directed staff to continue working to develop a self-collecting tax process.

Construction Schedule

  • Night excavation of uphill retaining wall near Canyon Drive, potentially through Sunday, Feb. 21.
  • Build uphill wall near Canyon Drive through March.
  • Install 42-inch storm drain between Canyon Drive and Morgan Wash at night through early March.
  • Downhill wall near Canyon Drive and roundabout at Canyon Drive through early April.
  • Oak Creek bridge through early April.
  • Roundabout at Schnebly Hill Road, final medians and curb and gutter, and final paving and striping through May.
  • Landscaping and final cleanup through early June.


Lane Restriction at Night


adotThe 42-inch storm drain pipe will be installed between Tuesday, Feb. 16, and Thursday, Feb. 18, between Canyon Drive and Morgan Wash. Temporary pavement has been added toward the uphill wall to provide the needed work zone for storm drain installation. Work that will necessitate restricting traffic to one lane will occur between 8 p.m. and 5 a.m. Flaggers will direct traffic in this area.

Canyon Drive

Excavation for the footer of the northern portion of the uphill wall between Canyon Drive and the soil nail wall continues day and night until complete.

Wall construction started again Tuesday, Feb. 16. Short duration traffic restrictions to one lane may be necessary for up to 10-minutes during wall form setting, and for equipment and truck access to the work area during the day. Please plan travels accordingly.

Oak Creek Bridge

Crews are scheduled Tuesday, Feb. 16, to begin building the wall between the pedestrian and roadway bridges on the east bank, and work on Abutment 2 on the west bank. Bridge activities may require equipment and material hauling that could cause minor traffic delays.

Changes to construction plans can happen frequently due to weather, equipment and personnel availability.

Intermittent lane closures, with short delays, may not always be known in advance.

 

The city of Sedona is looking into the possibility of changing a policy to allow alcohol in its parks — with a few stipulations.

The Sedona City Council on Feb. 9 supported one of four options from the Parks and Recreation Commission, and after hearing consensus from council, city officials decided to work with its legal division and law enforcement to iron out issues. The city would then bring it back to council.

cityofsedonalogoThe option council supports would modify the policy to allow any government, corporate, social, fraternal group or family to apply to the city for permission to provide alcoholic beverages, so long it is not distributed outside their permitted group.

A few council members wondered about Option 4, which would remove the current policy and depend on local laws for people engaging in

illegal activities.

Interim Police Chief Jim Driscoll said the police department does not support the latter option because it wants someone to be in charge of gatherings.

“The potential would be very high for dangerous situations,” he said, and added it would open “Pandora’s box.”

Driscoll said the police department could work with Option 3, as long as those groups wanting to consume alcohol in the parks be monitored and scrutinized very closely.

He also said allowing alcohol in these locations would not be right for each and every park, so that would need to be worked out.

“I think we can mitigate many of those problems,” he said. “Overall, it is a good thing to do [to raise revenue].”

Council woman Pud Colquitt said she does not have a problem with the proposal, but she questioned allowing alcohol into the nearby Sedona Teen Center for adult functions.

“There is something about Teen Center and alcoholic beverages that bothers me,” Colquitt said, mentioning the two should never be linked together.

She said residents should be informed there would be street enforcement for people wanting to venture outside the park while consuming alcohol.

Colquitt also said there may be a problem with residents not knowing their limits.

“There are some people where one glass of wine will do you,” she said.

Vice Mayor Cliff Hamilton said he is not opposed to the idea, but added he would like for it to be only allowed during the day and for all alcohol to be provided by the sponsor.

If council changes the policy, it would be an about face from what it decided in February 2007 when it voted 5-2 against the Parks Recreation Commission recommendation to allow non-sale of alcoholic beverages with nonprofit organizations for special events.

In 2009, two council members requested the commission revisit the current policy and submit new recommendations for review.

If council changes the policy, the city would retain the right to require organized groups to obtain permission and pay appropriate fees established by the city before sponsoring, advertising, distributing or selling alcohol.

Andi Welsh, administrative services director for the city, said there would be a license fee, but was unsure about the amount.


Michael  Maresh can be contacted at 282-7795, ext. 125, or e-mail This email address is being protected from spambots. You need JavaScript enabled to view it.

 

cityofsedonalogoLast year, a vehicle usage study was initiated by the Sedona City Manager’s Office due to concerns regarding the number of city vehicles and fiscal constraints affecting the city.

As a result, the city is auctioning eight additional vehicles and other miscellaneous equipment through publicsurplus.com over the next 45 days with a staggered release date. Those who are interested in viewing the vehicles or other items should go to www.publicsurplus.com and search “Agency” for city of Sedona.

Decreasing the numbers of vehicles and other surplus equipment has several benefits, including the following:

  • Reduced vehicle costs associated with maintenance [on older vehicles], insurance [number of vehicles covered] and eliminated replacement costs for vehicles not replaced.
  • Continued shared usage of vehicles within and among various departments.
  • Implementation of standardized purchasing policy for vehicle replacement.
  • Potential cost savings for storage of surplus equipment.

Check back often to see newly released items for public viewing. If you would like more information, please call the City Manager’s Office at 204-7127.

 

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